Transmitting ACA Data to the IRS

The PrismHR system can electronically transmit client ACA returns to the IRS. This process is called E-filing.

Note:  If you want to electronically transmit your Forms 1094-C and 1095-C, you must register in the ACA Information Returns (AIR). You can register with the IRS at this link.

These procedures are required for each 1094-C client account that you need to submit:

Step

Description

Reference

1

After registering with the IRS, enter your TCC in the system.

See Setting Up ACA Transmitter Control Information.

2

Create and send the test files.

See Creating the Test Submission.

3

Once the IRS approves the test submission for the client, create and submit the transmission files.

See Creating the ACA Transmission File.

4

Submit the files to the IRS using their AIR UI Channel.

See AIR Transmission: Uploading the ACA Files

5

After submitting the files, you will receive a receipt ID from the IRS that you need to track.

See Entering the IRS Receipt ID.

In some circumstances, you might need to correct or replace information:

• Corrections: If you need to make adjustments to a client or employee after the IRS accepted the transmission, you can send a correction. See Submitting a Correction.
• Replacements: If the IRS rejected a transmission or submission, you must send a replacement. See Submitting a Replacement.

If you encounter problems, see ACA Transmittal Tips & Tricks for suggestions.