Establishing Employee Types

You can establish employee types in PrismHR that are used to define employee employment type, such as full time or part time, using the Employee Type form.

To establish employee type information, do the following:

1. Click the Back Office menu and select Employee Types from the System|Change menu.
2. Complete the following fields:

Field Description
Employee Type Enter or select the one- or two-character Employee Type that represents the employee type; for example, F for full-time or P for part-time.
Full Description Enter a Full Description of the employee type, for example, Full-Time Employee or Part-Time Seasonal.
Abbreviated Description Enter an Abbreviated Description of the employee type, for example, Full or Season.
Type Classification Select the employee Type Classification.

Tax Exemption

This field is optional. You can enable a specified form of income tax suppression for the selected Employee Type instead of setting income tax suppression at an employee level. You can select one of the following options:

• --Select One-- - No income tax suppression happens for the selected Employee Type.
• Suppress All But Federal Income Tax - All income tax except Federal Income Tax is suppressed for the selected Employee Type.
• Suppress All But State Income Tax - All income tax except State Income Tax is suppressed for the selected Employee Type.

Note:  This Tax Exemption field has field level security. It is set to DENY by default. You can add this field to a user role and set it to Enable, Disable or Hidden.

• Enable - This field setting allows you to make changes.
• Disable - This field setting allows you to see the data in the field but not change the data.
• Hidden - This field setting will not display this Tax Exemption field on the Employee Types form for you.
Allowed Action Codes For the Allowed Action Codes, select the Allowed H/R Actions, which are the human resource actions that users can take when an employee has this status. For example, you might not want to allow users to enter an extended leave of absence for part-time seasonal employees.
Seasonal

Select Seasonal if this is a seasonal employee type. Some states use this information for quarterly tax reporting.

If the Statutory Employee option is selected, there will be a check mark in the Statutory Employee checkbox on Form W-2.
Statutory Employee Select Statutory Employee if this employee type is for statutory employees as defined by the IRS.
Eligible For On-line Benefit Enrollment Select Eligible For On-line Benefit Enrollment if this employee type can use Benefits Enrollment.
Auto Term Ineligible Benefits Select Auto Term Ineligible Benefits if the system should cancel ineligible benefits when employees of this type are terminated.
Auto Enroll Eligible Benefits Select Auto Enroll Eligible Benefits to automatically enroll employees of this type in eligible benefit plans.

Obsolete

Select Obsolete if this employee type code is no longer used.

Selectable By Service Provider Only

Select Selectable By Service Provider Only if you want to hide the Employee Type field from users with the Worksite Manager or Worksite Trusted Advisor user role in any form that requires an employee type.

3. Click Save to save the changes made on this form.
4. Click Delete to delete an employee type.
5. Click Cancel to clear this form at any time. Any unsaved changes will be lost.