Changing Employee Statuses

Use the Status Type History Adjustment form to change employee statuses.

WARNING:  Adjustments made using this form affect only the status dates. Users must make benefit adjustments manually.

To make employee status updates:

1. Select Status History Adjustment on the HR|Change menu.

Note: You can also access the Status Type History Adjustment form by entering one of the following terms in the Search box:

• Hire Date Adjustment
• Seniority Date Adjustment

1. Enter the Employee by either entering the name, Social Security Number, or ID to display a pop-up list of matching employee records. You can also click the field label or press Ctrl+Enter with your cursor in this field to open the search window. Information displays in the table.
2. Select a status row, which highlights in yellow.
3. Click either Change Date or Delete Date:
• Delete Date: The system prompts you to confirm that you want to delete the date. Click Yes to delete the status.
• Change Date: Edit the dates as appropriate.

Note: When there are more records than the original hire date, you can update the following dates for any history record:

• New Effective Date
• New Last Hire Date
• New Original Hire
• New Seniority Date
• New Employer Start
4. After clicking Change Date, a warning displays informing you that adjustments made using this form do not result in benefit calculation adjustments. For example:

Note: Future dated changes do not display in the Employee Details form until the date occurs.

5. Click OK and edit the dates as appropriate.
6. Click Submit.

Note:  When you update the hire date on the Employee Status Type History Adjustment form, the system updates the date in The employee's first day of employment field on Form I-9 Section 2.

Related Topic

Changing an Employee's Benefit Billing Record