Making a Pay Rate Change for Multiple Employees

You can set a new pay rate for multiple employees at once using the Mass Pay Rate Change form.

The filtering options in this form allow you to find employees based on specific criteria related to the employee's status, type, pay method, and so on.

Note: The Variable Salary option in the Pay Method field only displays if the VARSALMETHOD custom feature code is enabled on the System Parameters form.

To make a mass pay rate change, do the following:

1. From HR|Action, select Mass Pay Rate Change and complete these panels as required:
Panel Description
Filters

Set the filters for the employee search, then select Find Employees to list all employees who meet the criteria. (All filters include obsolete codes during a search.)
Select Employees In the list that displays, either choose all employees by selecting the box under the Select Employees header or select each employee individually.
Pay Rate Actions

Select the pay rate change by the total amount or percentage increase in the Pay Rate Actions panel as follows:

• Rate: Enter the New Pay Rate per pay period, Effective Date, and Reason Code.
• Percentage: Enter the Percent Change per pay period, Effective Date, and Reason Code.

Note: Service providers can optionally set the New Standard Hours per pay period for either of these rate change options.
2. Select Preview Changes. The Preview of Pay Rate Changes Report displays the employees with the requested pay rate change. Close the report.

Note: You can preview the changes until they are committed to the employee record. In addition, you can export the report as a PDF or XLS file.

3. Click Process Rate Changes, then click Close after the system completes the changes. The Download Confirmation Report link displays.

Note the following:

• Before you can access the report from this link, the system displays "Select the Download confirmation report link below to generate a file of the employee(s) with pay rate changes." Click OK to continue.
• If at least one error occurs during processing in addition to the system successfully processing rate changes the message instead displays as follows, "Select the Download confirmation and Error report link below to generate a file of the employee(s) with pay rate changes." Click OK to continue.
• If only errors occur during processing the message instead displays as follows, "Select the Error report link below to generate a file of the employee(s) that could not be updated." Click OK to continue.
4. Click the Download Confirmation Report link to display the link to the Pay Rate Update Confirmation Report in a separate window. Open the link for this CSV-formatted report to display the employees with the requested pay rate change.

Note: If there is at least one employee pay rate change error, the Download Error Report link displays. Open this link to display the Pay Rate Error Report, which provides the employee information (ID and name) and a description of the error. (Any employees listed in this report do not display in the Pay Rate Update Confirmation Report and no pay rate change is made to their record.)

5. Close the report to return to the Mass Pay Rate Change form. (Note: After the report closes, you can re-open it until you navigate away from the form or click Cancel.)

Note the following:

• If your user role access for the Mass Pay Rate Change form is set to Inquiry, the fields on this form display as read-only.
• After finding employees, if you reset the filters to perform another search a warning message displays, "Selecting or updating the filters will clear the current list of employees. Do you want to continue?" Selecting Yes keeps the updated filter selections in place.
• If you disable a field on this form, or select all fields, or make any changes in the form after selecting Preview Changes, the Process Rate Changes button is unusable until you select Preview Changes again.
• The system displays up to 500 employees per page.